Shared Office Space Licence Agreement. This agreement is used when the 'Licensor' occupies office space and they wish to rent a portion of it to another called the 'Licensee.' A licence is different to a Sublease agreement because the office (or part of the office) is shared space. That is, the licensee does not have exclusive use of the area. An agreement between a tenant and an individual or company to license the use of a part of the tenant's leased premises for a fee. This Standard Document provides a license agreement to share office space for a short term by paying a monthly fee.
- Download Office Space Lease Agreement for Free. Office Space Lease Agreement is a legal document between a landlord and a tenant. In consideration of the obligation of the tenant to pay rent and other terms, covenants and conditions, the landlord, at this moment, demises and leases to the tenant the premises to hold for the lease term specified in the contract, all upon the terms.
- Office Space Sharing Agreement Template 9/19/2019 Sponsored Links SPACE SHARING AGREEMENT This Space Sharing Agreement (the 'Agreement') is made as of January 1, 2000, by and between Intelligroup, Inc., a New Jersey corporation ('Intelligroup').
Space Sharing Agreement.Landlord and Tenant each hereby release, acquit and forever discharge, as of the Recapture Date, the other and the other’s officers, directors, trustees, agents, representatives, employees, successors, affiliates, and assigns (collectively, “Agents”) from any and all claims, demands, debts, charges, complaints, liabilities, causes of action, damages, and obligations of whatever kind or nature, whether known or unknown or suspected or unsuspected which such party or any of its respective Agents may have, claim to have, or which may hereafter accrue, whether in their own right or by assignment, transfer or grant from any other person or entity, against the other and its Agents, or any of them, arising out of, or relating to or in any way connected with, the Space Sharing Agreement between Landlord and Tenant dated as of February 1, 2001, as amended by an Amendment dated as of November 15, 2002 and an Amendment dated as of May 1, 2004 (the “Space Sharing Agreement”), or any services or payments thereunder. In connection with such release, Landlord and Tenant each hereby waives any and all rights conferred upon it by the provisions of Section 1542 of the California Civil Code, which reads as follows: A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his settlement with the debtor. Each of the parties hereby covenants that it will not make, assert or maintain against the other and its Agents, or any of them, any claim or action arising under the Space Sharing Agreement. The parties acknowledge and agree that this mutual release of claims once Landlord recaptures the Recapture Space is a material term of this agreement; each agrees to deliver to the other, upon reasonable request and after the Recapture Date, a mutual release of claims arising under the Space Sharing Agreement substantially similar to the one contained herein, If required for a full release of claims thereunder. This Fourth Amendment effects the settlement of claims that are denied and contested and nothing contained in this agreement shall constitute, or be construed as, an admission by either party of any liability of any kind to the other party or to any third person. Each party represents to the other that (i) such party has the authority to enter into this Fourth Amendment and perform its obligations hereunder, including the rele...
If you’re considering sharing a workspace – such as a room, office or clinic – you may think you need to set up a full retail or commercial lease. However you don’t have to lock yourself and your tenant into a rigid lease agreement to share a workspace. Instead, you can set up a licence to occupy with a Shared Office Space or Licence Agreement.
What’s the difference between a lease and a licence?
A lease is a registerable interest in the property in exchange for rent and is for the exclusive use of the tenant for a specified term. A licence, on the other hand, gives the licensee a right to use a space in a particular way, for a fee. Both have their positives and negatives, but a licence may be highly beneficial for both landlords and licensee in some cases.
Use a Shared Office Space Arrangement when you want to rent a commercial space to somebody (called a licensee) for their non-exclusive use. This space could be a space that’s shared among a number of licensees, or one that the landlord can share or freely access. A ‘space’ can include (but is not limited to):
- a room;
- shared office space/work space (such as in a factory);
- an area in a retail store, a clinic, a chair (such as a hairdresser chair);
- a booth/kiosk;
- storage space in a garage; or
- a studio.
A lease, on the other hand, gives the tenant exclusive access to the premises and provides them with an interest in the property that is only one step down from ownership. Obviously, this is not ideal for a landlord who requires ongoing access to their property or wishes to share the space.
An example of how a Shared Office Arrangement works
Consider a pharmacist who rents out space (often a small room or a partitioned area) to a nutrition consultant. The licensee (the nutritionist) will be able to work from this space within the premises, but the licensor (the pharmacist) will retain access.
The nutritionist (the licensee) pays a licence fee to retain this space for ongoing use, and the licence will usually include facilities, amenities and outgoings. The licensor and licensee would share things like the toilets, storage areas, waiting areas, kitchen area, common areas and reception areas (facilities), as well as refrigeration, tea and coffee making facilities, laboratory equipment (amenities) etc. depending upon the business and needs of the licensee.
While the licensee would be able to use these facilities and amenities, they would not be required to pay for rates or electricity for these, as the licence fee would cover their share of outgoings.
The convenience of a Shared Office Arrangement rests primarily with the shared use – on days where a licensee isn’t using the shared workspace, their space can be used by the landlord or another licensee.
Putting the arrangement in writing is easy and gives you peace of mind
Rent Sharing Agreement
Most situations in life work better when everyone knows the groundrules. If you're sharing a workspace you want the peace of mind of knowing that the other parties know what the rules are and follow them.
You can use a our workspace sharing template to formalise the groundrules for using the space - it covers things like:
- licence fees - amount , frequency, method of payment
- bond amount
- rental term
- care of the premises
- indemnity
- breaches to the agreement
The shared office space agreement template is available as a Word document which means you simply need to add and edit information to suit your circumstances.
Who benefits?
- The Landlord benefits by earning extra income, offering diversity in complementary products or services that may improve their business, or filling an area that would otherwise be vacant.
- For the licensee, the benefits are flexibility, not being tied down to a lease, not paying dead rent for space they don’t use and – as with the landlord – being able to offer a cooperative product or service that may be complementary to their own product or service.
Office Space Sharing Agreement Template Education
Unlike a lease – which can heavily restrict both landlords and leases in the above cases – a licence does not fall under the legislation of a residential, commercial or retail lease, so it’s a much more flexible arrangement and can be highly beneficial when both parties desire flexibility.
Office Space Sharing Agreement Template Letter
Caution needs to be taken, though, as some landlords have been known to pass off leases as licences, which is illegal. Regardless of what a landlord calls a lease, it’s still a lease and is bound to the same legislation and regulations, so just calling a ‘lease’ a ‘licence’ is not sufficient by law. A licence is a far simpler document that has terminology and language that is significantly different to that of a lease, so really, there should be no confusion if you use the correct documentation!
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This agreement is used when the 'Licensor' occupies office space and they wish to rent a portion of it to another called the 'Licensee.' It sets out the terms of the space rental, placing clear boundaries on the relationship. It ensures that each party understands their obligations and covers the essential issues like licence fees, bond amount, frequency, method of payment and so forth. See Shared Office licence page for full list of provisions.
When to use a Licence to occupy instead of a Lease?
Are you thinking of renting out a room, clinic or office? You may not need a full Retail or Commercial Lease to cover your arrangement because a Shared Office Space or Licence Agreement may suit your needs.
This article first appeared on Flying Solo at http://www.flyingsolo.com.au/finance/paperwork-shared-workspace